VidiScan Privacy Policy
Last updated: April 09, 2026
Welcome to VidiScan. This privacy
policy explains how we collect, use, share, and protect your information when
you use our mobile application VidiScan (hereinafter the "App"). We
are committed to respecting your privacy and handling your data in accordance
with applicable regulations, notably the General Data Protection Regulation
(GDPR) and the California Consumer Privacy Act (CCPA).
1. Publisher and Data Controller.
Publisher Name: [Your company name or your name]
Address: [Full postal address]
Contact Email: [your support email]
Legal Representative: [Name and title]
2. Data Collected.
We collect various types of data to operate the App and
improve your experience.
2.1 Data you provide to us directly
- Scanned
documents: images, PDFs, or other files you scan or import. By
default, these files are stored locally on your device. If you enable
Google Drive synchronization (Premium option), they are also stored on
your Drive account.
- AI
Conversations: when you use the AI chat feature (Gemini), your
questions and the corresponding answers are saved locally on your device
for the conversation history. They are never sent to our servers.
- Gemini
API Key: if you configure your own Google Gemini API key, it is
stored encrypted on your device (Android Keystore) and, if you choose, on
your Google Drive (Premium option).
- Account
Information: if you log in with Google, we receive your name,
email address, and profile picture. This information is used solely to
identify you and is not shared.
2.2 Data collected automatically
- Usage
Data: we may collect anonymous information about how you use the
App (e.g., frequency of use, features used) via Firebase Analytics. This
data does not personally identify you.
- Crash
Data: via Firebase Crashlytics, we collect error reports to
improve the App's stability. These reports may contain technical
information (device model, operating system version) but no personally
identifiable data.
- Advertising
Data: if you use the free version, Google AdMob may collect
advertising identifiers (IDFA, AAID) to provide you with personalized ads
(subject to your consent). Please review Google's privacy policy for more
information.
2.3 Data related to permissions
The App requests certain permissions to function:
- Camera: required
to scan documents.
- Storage: required
to save and open files.
- Microphone: (optional)
for voice command capture (Premium).
- Notifications: to
inform you of the progress of background tasks.
You can revoke these permissions at any time in your device
settings.
3. Use of Data
We use your data solely for the following purposes:
- To
provide and improve the App's features (scanning, PDF editing, AI chat).
- To
save your preferences and settings.
- To
display advertisements (free version) via AdMob, in accordance with your
consent choices.
- To
analyze performance and fix bugs.
- To
synchronize your documents with Google Drive if you enable this option
(Premium).
We do not sell your personal data to third parties.
4. Data Sharing
We may share certain data with the following technical
service providers, strictly for the operation of the App:
|
Partner |
Purpose |
Data
Shared |
Location |
|
Google (Gemini API) |
AI request processing |
Documents you voluntarily send (via the chat function) and
your API key. The transfer is direct from your device to Google; we do not
have access to this data. |
United States (subject to data protection agreements) |
|
Google (Drive API) |
Document synchronization (Premium) |
Files you choose to sync and your OAuth token. |
Based on your Google account |
|
Google (AdMob) |
Advertisements |
Advertising identifier, interaction data. |
United States |
|
Google (Firebase Analytics, Crashlytics) |
Usage analysis and error reporting |
Anonymous technical data. |
United States |
We do not share any data with other third parties without
your explicit consent.
5. Storage and Security
- Local
storage: by default, all your documents and conversations are
stored on your device, in the App's private directory. We recommend
protecting your device with a screen lock.
- Cloud
storage (Premium option): if you enable Google Drive
synchronization, your documents are copied to a dedicated folder on your
personal Drive. Only you and the App have access to it.
- Encryption: the
Gemini API key is encrypted via Android Keystore. Backups to Drive are
encrypted using AES-256.
- Transfer
security: all network communications use TLS 1.3.
Despite these measures, no system is completely infallible.
You use the App at your own risk.
6. Data Retention
- Scanned
documents: retained until you delete them manually or via the
trash (deleted documents remain in the trash for 30 days before permanent
deletion).
- AI
Conversations: retained locally until the conversation is
deleted.
- Analytics
data: retained for 14 months (Firebase Analytics standard
retention period).
7. Your Rights (GDPR / CCPA)
In accordance with applicable regulations, you have the
following rights:
- Access: obtain
a copy of your personal data.
- Rectification: correct
inaccurate data.
- Erasure: request
the deletion of your data (unless we have a legal obligation to retain
it).
- Restriction
of processing: restrict the use of your data.
- Portability: receive
your data in a structured format.
- Objection: object
to processing based on our legitimate interest (e.g., analytics).
- Withdrawal
of consent: for personalized advertising, you can change your
choice in the App settings.
To exercise these rights, contact us at: [your contact
email]. We will respond within one month.
If you are in Europe, you also have the right to lodge a
complaint with your data protection authority (the CNIL in France).
8. Children
The App is not intended for children under the age of 13. We
do not knowingly collect personal data from children. If we learn that a child
under 13 has provided us with personal data, we will delete it immediately.
9. International Transfers
Your data may be transferred to countries outside the
European Union (notably the United States) when we use Google's services. These
transfers are governed by the European Commission's standard contractual
clauses or by Google's adherence to the Data Privacy Framework (where
applicable).
10. Changes to this Policy
We may update this privacy policy from time to time. The
most recent version is always available on our dedicated webpage (link provided
in the App). In the event of a significant change, we will notify you via an
in-app notification.
